HOW TO DO BUSINESS WITH  TOMS RIVER FIRE COMMISSIONERS, DISTRICT NO. 2

Toms River Fire Commissioners, District No. 2 is a government entity, and all purchases must be made through a purchase order/voucher system.

  1. The vendor must have a purchase order number before any purchase can be charged to the Board’s account with the vendor. Anyone bearing a Toms River Fire Commissioners, District No. 2 purchase order has the authority to make that purchase.
  2. If the price on the purchase order is not accurate, please call the Board office at 732-363-2245 with the correct figure and insert it on the purchase order in the “Total Actual Cost” column.
  3. If there is a question on the quantity or description on the purchase order, please call the Business Administrator at 732-363-2245.
  4. In accordance with the New Jersey Prevailing Wage Act (N.J.S.A. 34:11-56-25 et seq.) all services over $2,000 must be at prevailing wage.
  5. Any vendor providing goods or services in the amount of $2,625 or more to Toms River Fire Commissioners, District No. 2 must provide a Business Registration Certificate.
  6. The shipping address for Toms River Fire Commissioners, District No. 2 is 257 Warner Street, Toms River NJ 08755. Deliveries are accepted during normal business hours.
  7. All purchases made by Toms River Fire Commissioners, District No. 2 are tax exempt per N.J.S.A. 54:32B-9(a)(1). Please be sure that no invoice includes sales tax.
  8. The vendor is to sign the original purchase order at the bottom left side under “Claimants Certification & Declaration” above the title of “vendor” and return it to the Toms River Fire Commissioners, District No. 2 office for payment.
  9. Please submit two copies of your itemized invoice and include the purchase order number on all shipping labels, shipping slips, acknowledgements, and invoices.
  10. Payment will be made after the item is received, the invoice is received, and the original signed voucher (white copy) is received by the Board office from the vendor.
  11. Vouchers and bills received within 24 hours of the bill paying meeting will not be approved until the following month.
  12. Bills are approved for payment at the Board meeting held on the first Wednesday of each month.